How to Onboard Candidates Effortlessly in the Growing Remote Culture?

Onboarding. The word that itself sounds too boring to you as the staffing manager since it reminds you of all the tedious and monotonous paperwork that you go through daily. Every day you create, process, and file hundreds and thousands of papers to successfully onboard candidates. Need not mention the extra time you spend figuring out and rectifying the errors.

Geez! This sounds tiresome and tedious just by reading, let alone doing it on a daily basis.

The average US employer spends $4000 and 24 days to hire a new worker.

This means that in case candidates drop out of the process due to an inefficient onboarding process, it would just increase the already invested hours and dollars. 

Plus, the number of times candidates drop out of the process, considering it tedious and outdated, the more it will deteriorate your employer brand. Consequently, impacting your successful vacancy fill rate and overall work productivity.

The situations get more challenging in this modern remote working space. As a staffing manager, you might be hiring, and onboarding candidates from across the globe, and most of them might be from the millennial pool. That means the candidates you have been sourcing in this new normal would be having lesser to no tolerance towards traditional processes and errored paperwork.

So, what’s the solution? How to onboard the candidates efficiently in this growing remote culture without killing the staffing manager’s productivity and staffing agency’s fill rate?

• ​​Workflow-Driven Processes

Automation is key to streamlining any business operation, including the onboarding process. With workflow-driven techniques, your staffing agency can automatically send documents to globally scattered candidates based on their skill, region, or classification. 

So, no more manually sorting out which contract document needs to be sent to which pile of candidates. An automated process will look at the candidate profile and select the right set of documents that needs to be sent, saving valuable time for your staffing coordinators and helping them save productivity for other tasks.

• Efficient Background Checks

Background checks are a large part of onboarding for many staffing agencies, but these checks are largely time-consuming. When you incorporate staffing software with background check capabilities, it helps you streamline the overall onboarding process.

Innovative staffing software like NextCrew can help you utilize the in-built predictive algorithms to learn the candidates’ history, carry out the required background check for a precise screening, and make the right sourcing decision-making.

• Pre-Filled Documents

When companies are confidently hiring workforce from across the globe, digital onboarding is inevitable to gather the necessary signatures and documents electronically and not confuse everyone with tedious paperwork.

Make things easier for the candidates by sharing digital documents with pre-fill functionality. When the basic information is already pre-filled, it will be an easier approach for the candidates. Pre-filled documents would also send out a good impression of your staffing agency, portraying you as a modern employer that cares about candidates’ time and preferences.

• E-Signature

Not everyone has immediate access to a desktop or laptop computer, but most people have a mobile device with them nearly all the time, especially the millennial generation. The workers across the USA are becoming technology-savvy. 

96% of workers ages 18-29 in the U.S. own a smartphone, and 22% of young adults rely completely on smartphones for access to the internet.

So, enabling the ability to sign documents on a mobile or tablet is a simple switch that can significantly impact your onboarding process.

• Processing Information

Give your agency the ability to process filled-out information for reporting, so that any information filled in will automatically feed other forms too. By doing so, you can cut out redundant data—lesser the redundancy, lesser the errors, and better the onboarding process.

For staffing agencies looking to streamline their onboarding process, these are just a few items to consider. Having a workforce management system that automates is one that saves time and energy for you and your company. What are you waiting for?